Built for the latest KCSIE & Ofsted requirements
Alternative Provision Referral and Compliance Software
ReferralMS connects schools, AP providers and local authorities with one secure system for alternative provision referrals, placements, attendance, safeguarding and compliance – and lets students and parents follow their journey through AP.
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Everything you need to manage alternative provision
Purpose-built for the UK AP sector – from school exclusion referrals to placement, compliance and outcomes.
Referral Management
End-to-end digital AP referrals from schools to providers with real-time status tracking.
Compliance and Safeguarding Records
Track DBS, Section 128 and Right to Work checks, safeguarding concerns and policies, with expiry alerts.
Attendance Tracking
Daily registers with DfE attendance codes, plus “then vs now” comparisons that celebrate improvement.
Progress and Outcomes
Record progress, qualifications and destinations so every placement can show its impact.
Reporting
Dashboards and exports for governors, commissioners and Ofsted inspections.
Audit Trail
Every action timestamped and attributed, giving full accountability for inspections.
Who ReferralMS is for
Whether you commission AP, deliver it or are supported by it, ReferralMS is designed with you in mind.
For Schools
Mainstream schools, academies and PRUs
Make alternative provision referrals digitally and keep track of every pupil you place, from submission to placement and beyond.
- Create and submit AP referrals digitally
- Track referral status in real time
- Monitor attendance and progress of pupils placed in AP
- Keep a full audit trail for safeguarding and Ofsted
For AP Providers
Alternative provision, mentoring and SEMH specialists
Manage incoming referrals, availability, daily attendance and compliance evidence from a single dashboard designed for the AP sector.
- Receive and respond to referrals from multiple schools
- Mark daily attendance and share it with commissioning schools
- Track DBS, Section 128 and Right to Work checks for all staff
- Show inspection-ready compliance evidence at any time
For Local Authorities
Commissioners and AP quality assurance teams
Oversee alternative provision across your area, with quality assurance records and reporting across every provider you commission.
- See placements across schools and providers in one place
- Record quality assurance visits and follow-up actions
- Report on attendance, outcomes and compliance
- Spot gaps in safeguarding evidence early
For Parents and Students
Young people in AP and the families supporting them
Progress, attendance and next steps in one place, so families and young people always know where they stand.
- A secure parent link to see attendance and progress
- Good news shared with home when a young person does well
- Attendance “then vs now” so improvements are easy to see
- Data handled safely and securely
Alternative provision compliance, built in
Every feature is designed around the latest Keeping Children Safe in Education (KCSIE) guidance and the Ofsted inspection framework. From DBS tracking to audit trails, ReferralMS helps you demonstrate compliance – not just claim it.
KCSIE ready
Built to meet the latest Keeping Children Safe in Education statutory guidance.
Ofsted ready
Reports, audit trails and safeguarding logs ready for inspection at any time.
Data protection
Organisations can only ever see their own data, in line with UK GDPR.
Coming soon
Direct integration with school MIS systems
ReferralMS will connect to your school's management information system, so pupil data syncs automatically and attendance flows back to the school register without double-keying. Planned support via Wonde for SIMS, Arbor, Bromcom, ScholarPack, iSAMS and RM Integris.
Auto-sync pupil data
Pull demographics, UPN, SEN status and contacts straight from the MIS.
Two-way attendance sync
AP attendance marks written back to the school register automatically.
Area-wide deployment
Connect every school in a local authority and manage AP placements across the area.
Alternative provision in Leicester and Leicestershire
ReferralMS is used by schools and AP providers across Leicester and Leicestershire to manage referrals, attendance and safeguarding.
AP in Leicester and LeicestershireReady to see ReferralMS?
Book a demo to see how ReferralMS can simplify AP referrals, compliance and tracking for your school, provision or local authority.