For AP managers and providers
Software for Alternative Provision Providers
Alternative provision software built by people with years of experience in AP, pupil referral units and schools. Respond to referrals, manage places, record attendance, keep your compliance evidence up to date and report progress back to the schools that commission you.
Referrals and places, under control
Schools send referrals in many different formats. ReferralMS brings them into one place, so nothing gets lost and every decision is recorded.
One inbox for referrals
Receive referrals from every school you work with, review the information and accept or decline with a clear record of why.
Sessions and capacity
Set up session templates, staff and capacity, so you know what places you have before you say yes.
Timetable changes with notice
Propose, agree and evidence timetable changes and notice periods with schools online.
Safeguarding in alternative provision
Schools placing pupils with you must be confident you are safe. KCSIE expects them to get written confirmation of your staff checks – ReferralMS helps you keep that evidence ready.
Staff safeguarding checks
Track Enhanced DBS, Section 128 and Right to Work checks, with alerts before anything expires.
Concerns and risk assessments
Log safeguarding concerns, share them securely with the right school contacts and keep risk assessments current.
Policies and consent
Keep policies under review and collect parental consent digitally, so evidence is never missing.
Attendance and progress reporting
Daily registers
Mark attendance per session with DfE codes, shared with each pupil’s school as you record it.
Progress and qualifications
Record learning, progress and qualifications, and show improvement over time.
Reports for commissioners
Produce clear reports for schools and local authorities without retyping data.
Ready for quality assurance of AP
The DfE’s statutory guidance on alternative provision asks commissioners to check that the providers they use are safe, suitable and delivering good outcomes. When a school or local authority visits, they want to see attendance, safeguarding records, staff checks and progress. With ReferralMS, that evidence is already organised and up to date, so quality assurance visits focus on the young people rather than on paperwork.
Frequently asked questions
Can schools that don’t use ReferralMS still refer to us?
Yes. Schools can send referrals through a secure link without needing an account, and you can invite them to join later.
Will ReferralMS help with Ofsted inspections?
ReferralMS keeps attendance, safeguarding and compliance records organised and auditable, so evidence is ready when inspectors ask for it.
Can we control what each member of staff sees?
Yes. Role-based permissions mean staff only see the pupils and information relevant to their work.
Explore more
See ReferralMS for AP providers
Book a short, no-obligation demo and we’ll show you how ReferralMS fits the way your school, provision or local authority works.